EHF Order 3.0

Specification identification
Identifies the specification of content and rules that apply to the transaction.

Fixed value: urn:fdc:peppol.eu:poacc:trns:order:3:extended:urn:fdc:anskaffelser.no:2019:ehf:spec:3.0

Business process type identifier
Identifies the BII profile or business process context in which the transaction appears.

Fixed value: urn:fdc:anskaffelser.no:2019:ehf:postaward:g3:02:1.0

Order identifier
A transaction instance must have an identifier. The identifier enables referencing the transaction for various purposes such as from other transactions that are part of the same process.

Example value: 0-123

Sales order reference
An identifier of a referenced sales order, issued by the Seller.

Example value: 112233

Order issue date
The date on which the transaction instance was issued.

Example value: 2018-06-01

Order issue time
The time assigned by the buyer on which the order was issued.

Example value: 14:12:32

Consignment order indication
Indicates wether the order is a purchase order or consignement order. Default is purchase order.

Example value: 220

Document level textual note
Free form text applying to the Order. This element may contain notes or any other similar information that is not contained explicitly in another structure.

Example value: Packages of other sizes are OK

Currency
The default currency for the order.

Example value: NOK

Buyer contact
The element is used for the reference of who ordered the products/services. Example being the name of the person ordering, employee number or a code identifying this person or department/group. Also known as "Your reference", and should also be sent in the corresponding invoice.

Example value: oik987

Buyers accounting string
Used by the buyer to specify a reference that should be repeated in e.g. invoice to enable the buyer to automatically book e.g. to the right project, or account.

Example value: 1234:45435:243234

Validity period

Order validity end date
The end date for when the order is valid. The end date for the time period within which the seller must respond. An order should contain the validity end date

Example value: 2018-06-02

Quotation reference
Reference to quotation which is basis for the order

Quotation document reference
A requirement to give a unique reference to the quotation that is the base for the order.

Example value: 1232424

Order reference

Order document reference
Used to reference the initial order that was rejected and a new order is issued.

Example value: 4832423

Originator document

Originator document reference
A reference to Originator Document. To be able to give a reference to the internal requisition on the buyer site on which the order is based.

Example value: 5435235

Additional documents

Document identifier
An identifier for the referenced document.

Example value: doc-34

Document description
Textual description of the document.

Example value: Timesheet

Attachment(s)

Attached document
The attached document embeded as binary object, coded as Base64. The binary object has two supplementary components: a Mime Code, which specifies the Mime type of the attachment and a Filename that is provided by (or on behalf of) the sender of the document

Example value: QklTIE9yZGVyIEFncmVlbWVudCAtIDQyQQ==

Attached document Mime code
The mime code of the attached document.

Example value: application/vnd.openxmlformats-officedocument.spreadsheetml.sheet

Attached document filename
The file name of the attached document

Example value: Hours-spent.xsl

External reference
Reference to external document

External document URI
The Uniform Resource Identifier (URI) that identifies where the external document is located.

Example value: http://www.test.eu/image.jpg

Contract information
Reference to contract

Reference identifier
Positive identification of the reference such as a unique identifier.

Buyer information
Description of buyer

Party information

Buyer party electronic address
Identifies the buyer party's electronic address

Example value: 987654325

Scheme identifier
Scheme identifier for the electronic address

Example value: 0192

Party identification

Buyer party identification
An identification for the buyer party.

Example value: 123456785

Scheme identifier
Scheme identifier for party identification

Example value: 0192

Party name

Buyer name
Name of buyer The name of the party who orders the listed items.

Example value: Buyer name

Postal address
Postal address of the buyer

Address line 1
The main address line in a postal address usually the street name and number.

Address line 2
An additional address line in a postal address that can be used to give further details supplementing the main line. Common use are secondary house number in a complex or in a building.

City
The common name of the city where the postal address is. The name is written in full rather than as a code.

Post code
The identifier for an addressable group of properties according to the relevant national postal service, such as a ZIP code or Post Code.

Country subdivision
For specifying a region, county, state, province etc. within a country by using text.

Address line

Address line 3
An additional address line in an address that can be used to give further details supplementing the main line.

Example value: Gate 34

Country

Country code
A code that identifies the country.The lists of valid countries are registered with the ISO 3166-1 Maintenance agency, "Codes for the representation of names of countries and their subdivisions". Codes must be according to the alpha-2 representation.

Example value: NL

Buyer tax information

Buyer VAT identifier
The buyers registered Value Added Tax identifier. To be stated in case reverse charge is to apply to the purchase.

Tax scheme

Mandatory element. Use = "VAT"

Fixed value: VAT

Buyer legal information

Buyers legal registration name
The official name of the party as registered with the relevant fiscal authority.

Buyers legal registration identifier
Identifies a company as registered with the company registration scheme.

Example value: 987654325

Scheme identifier
The identification scheme identifier of the buyer legal registration identifier.

Example value: 0192

Legal address

Buyers legal registration address city name
Associates with the registered address of the party within a Corporate Registration Scheme. The name of a city, town, or village.

Country

Country code
A code that identifies the country.The lists of valid countries are registered with the ISO 3166-1 Maintenance agency, "Codes for the representation of names of countries and their subdivisions". Codes must be according to the alpha-2 representation.

Example value: NL

Contact information
Buyer contact information

Contact person name
The name of the contact person.

Contact telephone number
A phone number for the contact person. If the person has a direct number, this is that number.

Contact email address
The e-mail address for the contact person. If the person has a direct e-mail this is that email.

Seller information
Description of seller

Party information

Seller party electronic address
Identifies the seller party's electronic address

Example value: 987654325

Scheme identifier
Scheme identifier for the electronic address

Fixed value: 0192

Party identification

Seller party identification
Identifies a party.

Example value: 123456785

Scheme identifier
Scheme identifier for party identification

Example value: 0192

Party name
Name of seller

Seller party trading name
The trading name of the party.

Example value: Seller name

Postal address
Postal address of the Seller

Address line 1
The main address line in a postal address usually the street name and number.

Address line 2
An additional address line in a postal address that can be used to give further details supplementing the main line. Common use are secondary house number in a complex or in a building.

City
The common name of the city where the postal address is. The name is written in full rather than as a code.

Post code
The identifier for an addressable group of properties according to the relevant national postal service, such as a ZIP code or Post Code.

Country subdivision
For specifying a region, county, state, province etc. within a country by using text.

Address line

Address line 3
An additional address line in an address that can be used to give further details supplementing the main line.

Example value: Gate 34

Country

Country code
A code that identifies the country.The lists of valid countries are registered with the ISO 3166-1 Maintenance agency, "Codes for the representation of names of countries and their subdivisions". Codes must be according to the alpha-2 representation.

Example value: NL

Seller legal information

Seller legal registration name
The official name of the party as registered with the relevant fiscal authority.

Seller legal registration identifier
Identifies a company as registered with the company registration scheme.

Example value: 987654325

Scheme identifier
The identification scheme identifier of the buyer legal registration identifier.

Example value: 0192

Legal address

Sellers legal registration address city name
Associates with the registered address of the party within a Corporate Registration Scheme. The name of a city, town, or village.

Country

Country code
A code that identifies the country.The lists of valid countries are registered with the ISO 3166-1 Maintenance agency, "Codes for the representation of names of countries and their subdivisions". Codes must be according to the alpha-2 representation.

Example value: NL

Contact
Seller contact information

Contact person name
The name of the contact person.

Contact telephone number
A phone number for the contact person. If the person has a direct number, this is that number.

Contact email address
The e-mail address for the contact person. If the person has a direct e-mail this is that email.

Originator party
Information regarding the originator of the order

Party information
Description of the originator party

Party identification
Identification of the originator

Originator identifier
Identifies a party.

Example value: 123456785

Scheme identifier
Scheme identifier for party identification

Example value: 0192

Party name
Name of the originator

Originator name
The name of the party.

Example value: Originator name

Contact
The originators contact information

Contact person name
The name of the contact person.

Contact telephone number
A phone number for the contact person. If the person has a direct number, this is that number.

Contact email address
The e-mail address for the contact person. If the person has a direct e-mail this is that email.

Invoicee party
Information regarding the receiver of the invoice based on the order (Invoicee)

Party information
Description of the invoicee party

Invoicee party electronic address
Identifies the invoicee party's electronic address

Example value: 987654325

Scheme identifier
Scheme identifier for the electronic address

Fixed value: 0192

Party identification
Identification of the invoicee party

Invoicee identifier
An identifer for the invoicee party.

Example value: 987654325

Scheme identifier
Scheme identifier for party identification

Example value: 0192

Party name

Invoicee name
The name of the party who should be invoiced for the ordered items (invoicee).

Example value: Invoicee name

Postal address
Postal address of the invoicee

Address line 1
The main address line in a postal address usually the street name and number.

Example value: The main address line in the postal address, usually the street name and number

Address line 2
An additional address line in a postal address that can be used to give further details supplementing the main line. Common use are secondary house number in a complex or in a building.

City
The common name of the city where the postal address is. The name is written in full rather than as a code.

Post code
The identifier for an addressable group of properties according to the relevant national postal service, such as a ZIP code or Post Code.

Country subdivision
For specifying a region, county, state, province etc. within a country by using text.

Address line

Address line 3
An additional address line in an address that can be used to give further details supplementing the main line.

Example value: Gate 34

Country

Country code
A code that identifies the country.The lists of valid countries are registered with the ISO 3166-1 Maintenance agency, "Codes for the representation of names of countries and their subdivisions". Codes must be according to the alpha-2 representation.

Example value: NL

Party tax scheme
Tax information of the invoicee party

Invoicee VAT identifier
The invoicees registered Value Added Tax identifier

Tax scheme

Tax scheme identifier. Use = "VAT"

Fixed value: VAT

Party legal entity
Legal information of the invoicee party

Invoicee's Legal registration name
The official name of the invoicee party as registered with the relevant fiscal authority.

Company identifier
Identifies a company as registered with the company registration scheme.

Example value: 987654325

Buyer legal registration identifier identification scheme identifier
The identification scheme identifier of the buyer legal registration identifier.

Example value: 0192

Legal registration address

City name
Associates with the registered address of the party within a Corporate Registration Scheme. The name of a city, town, or village.

Country

Country code
A code that identifies the country.The lists of valid countries are registered with the ISO 3166-1 Maintenance agency, "Codes for the representation of names of countries and their subdivisions". Codes must be according to the alpha-2 representation.

Example value: NL

Contact
Invoicee contact information

Contact person name
The name of the contact person.

Contact telephone number
A phone number for the contact person. If the person has a direct number, this is that number.

Contact email address
The e-mail address for the contact person. If the person has a direct e-mail this is that email.

Delivery information

Delivery location

Delivery location ID
An identifer for the location to where the ordered items should be delivered.

Example value: 123456785

Deliver to location identifier identification scheme identifier
The identification scheme identifier of the Deliver to location identifier.

Example value: 0192

Delivery address

Address line 1
The main address line in a postal address usually the street name and number.

Address line 2
An additional address line in a postal address that can be used to give further details supplementing the main line. Common use are secondary house number in a complex or in a building.

City
The common name of the city where the postal address is. The name is written in full rather than as a code.

Post code
The identifier for an addressable group of properties according to the relevant national postal service, such as a ZIP code or Post Code.

Country subdivision
For specifying a region, county, state, province etc. within a country by using text.

Address line

Address line 3
An additional address line in an address that can be used to give further details supplementing the main line.

Example value: Gate 34

Country

Country code
A code that identifies the country.The lists of valid countries are registered with the ISO 3166-1 Maintenance agency, "Codes for the representation of names of countries and their subdivisions". Codes must be according to the alpha-2 representation.

Example value: NL

Requested delivery period

Period start date
The date on which the period starts. The start dates counts as part of the period.Format ="YYYY-MM-DD"

Period end date
The date on which the period ends. The end date counts as part of the period.Format ="YYYY-MM-DD"

Delivery party

Party identification
Identification of the delivery party

Delivery party identifier
An identifier for the party that should deliver the ordered items.In this BIS: The identifier of the party that should receive the ordered items

Example value: 987654325

Deliver party registration identifier identification scheme identifier
The identification scheme identifier of the deliverparty identifier.

Example value: 0192

Party name

Delivery party name
The name of the party that should handle the delivery.In this BIS: The name of the party that should receive the delivery

Example value: Delivery name

Contact information
Contact information for the delivery party

Contact person name
The name of the contact person.

Contact telephone number
A phone number for the contact person. If the person has a direct number, this is that number.

Contact email address
The e-mail address for the contact person. If the person has a direct e-mail this is that email.

Terms of delivery

Delivery terms identifier
Delivery terms identifier, normally Incoterms

Example value: FOB

Delivery special terms
A description of special conditions relating to the Delivery Terms.

Delivery location information

Delivery terms location
The location to which the delivery terms refer. Used to qualify the delivery terms e.g. "Terms of delivery are FOB Rotterdam"

Example value: Rotterdam

Payment terms

Payment terms
Payment terms for the order described in text

Allowance and charge information
Allowances and charges for the order

AllowanceChargeIndicator
Indicator used to state if the following is an allowance or charge. true = Charge, false = Allowance

Example value: false

Document level allowance or charge reason code
The reason for the document level allowance or charge, expressed as a code. For allowances a subset of codelist UNCL5189 is to be used, and for charges codelist UNCL7161 applies. The Document level allowance reason code and the Document level allowance reason shall indicate the same allowance reason

Example value: 95

Allowance and charges reason
A textual reason for the allowance or the charge. Can also be its name. The Document level allowance reason code and the Document level allowance reason shall indicate the same allowance reason

Document level allowance or charge percentage
The percentage that may be used, in conjunction with the document level allowance base amount, to calculate the document level allowance or charge amount. To state 20%, use value 20.

Example value: 20

Allowance and charge amount
The net amount of the allowance or the charge exluding VAT.

Example value: 200

Currency identifier
Currency identifier, value must be the same as what is used in tir01-007, DocumentCurrencyCode.

Example value: EUR

Document level allowance or charge base amount
The base amount that may be used, in conjunction with the document level allowance or charge percentage, to calculate the document level allowance or charge amount. Must be rounded to maximum 2 decimals

Example value: 1000

Currency identifier, value must be the same as what is used in tir01-007, DocumentCurrencyCode.

Example value: EUR

Tax category

VAT category code
The VAT category code that applies to the document level allowance or charge.

Example value: S

VAT rate
The VAT rate, represented as percentage that applies to the document level allowance or charge. As this element is of data type percentage, please note that no %-sign should be used. To state 25 %, use value 25.00

Example value: 25.00

Tax scheme information

Tax scheme identifier. Use “VAT”

Fixed value: VAT

Tax total
Specification of expected tax amount

VAT total amount
The total VAT amount that is "added to the document total w/o VAT". This is the sum of all VAT subcategory amounts. The expected Tax Total in the corresponding invoice.

Example value: 200

Currency identifier, value must be the same as what is used in tir01-007, DocumentCurrencyCode.

Example value: EUR

Anticipated monetary total
Estimated total amounts for the order

Sum of line amounts
Sum of line amounts in the document.The total of Line Extension Amounts net of tax and settlement discounts. Must be rounded to maximum 2 decimals.

Example value: 200

Currency identifier, value must be the same as what is used in tir01-007, DocumentCurrencyCode.

Example value: EUR

Document total without VAT
The "Sum of line amounts" plus "sum of allowances on document level" plus "sum of charges on document level". Must be rounded to maximum 2 decimals.

Example value: 200

Currency identifier, value must be the same as what is used in tir01-007, DocumentCurrencyCode.

Example value: EUR

Document total including VAT
The total value including VAT. Must be rounded to maximum 2 decimals.

Example value: 200

Currency identifier, value must be the same as what is used in tir01-007, DocumentCurrencyCode.

Example value: EUR

Sum of allowances on document level
Sum of all allowances on header level in the document. Allowances on line level are included in the line amount and summed up into the "sum of line amounts". Must be rounded to maximum 2 decimals.

Example value: 200

Currency identifier, value must be the same as what is used in tir01-007, DocumentCurrencyCode.

Example value: EUR

Sum of charges on document level
Sum of all charge on header level in the document. Charges on line level are included in the line amount and summed up into the "sum of line amounts". Must be rounded to maximum 2 decimals.

Example value: 200

Currency identifier, value must be the same as what is used in tir01-007, DocumentCurrencyCode.

Example value: EUR

Prepaid amounts
Any amounts that have been paid a-priory. Must be rounded to maximum 2 decimals.

Example value: 200

Currency identifier, value must be the same as what is used in tir01-007, DocumentCurrencyCode.

Example value: EUR

Rounding of document total
The amount to be added to the total to round the amount to be paid. Must be rounded to maximum 2 decimals.

Example value: 200

Currency identifier, value must be the same as what is used in tir01-007, DocumentCurrencyCode.

Example value: EUR

Payable amount
The amount that is expected to be paid. Must be rounded to maximum 2 decimals.

Example value: 200

Currency identifier, value must be the same as what is used in tir01-007, DocumentCurrencyCode.

Example value: EUR

Order line
Specification of order lines

Order line note
Free-form text applying to the Order Line. This element may contain notes or any other similar information that is not contained explicitly in another structure. Is to capture any free form description related to the order line as a whole.

Line item
Description of line item

Line item identifier
Identifies the Line Item assigned by the buyer, the identifier must be unique within the order.

Example value: 1

Ordered quantity
The quantity of Items for the Line Item. The quantity for the order line.

Example value: 10

Ordered quantity unit of measure
The unit of measure that applies to the ordered quantity.

Example value: C62

Order line amount
The total amount for the Line Item, including Allowance Charges but net of taxes. The expected line amount excluding VAT but inclusive of other charges, allowances and taxes.

Example value: 200

Currency identifier, value must be the same as what is used in tir01-007, DocumentCurrencyCode.

Example value: EUR

Partial delivery indicator
Indicates if the line items must be delivered in a single shipment. Default is that partial delivery is allowed (true)

Default value: true

Buyers accounting string
The buyer's accounting information applied to the Line Item, expressed as text.

Line delivery information
Delivery information for the order line

Order line requested delivery period
Requested delivery period for the order line

Period start date
The date on which the period starts. The start dates counts as part of the period. Format ="YYYY-MM-DD"

Example value: 2018-09-03

Period end date
The date on which the period ends. The end date counts as part of the period.Format ="YYYY-MM-DD"

Example value: 2018-09-15

Originator information
Information regarding the originator of the order line

Party identification
Identification of the originator

Order line originator party ID
The party who originated Order.

Example value: 123456785

Scheme identifier
Scheme identifier for party identification

Example value: 0192

Party name
Name of the originator

Order line originator party name
The party who originated Order.

Example value: Originator name

Order line allowance and charges
A group of business terms providing information about allowances or charges applicable to the individual order line.

Use “true” when informing about Charges and “false” when informing about Allowances

Example value: false

Line level allowance or charge reason code
The reason for the line level allowance or charge, expressed as a code. For allowances a subset of codelist UNCL5189 is to be used, and for charges codelist UNCL7161 applies. The Document level allowance reason code and the Document level allowance reason shall indicate the same allowance reason

Example value: 95

Line level allowance or charge reason
The reason for the line level allowance or charge, expressed as text. The Document level allowance reason code and the Document level allowance reason shall indicate the same allowance reason

Example value: Discount

Line level allowance or charge percentage
The percentage that may be used, in conjunction with the line level allowance base amount, to calculate the line level allowance or charge amount.

Example value: 20

Line level allowance or charge amount
The amount of an allowance or a charge, without VAT. Must be rounded to maximum 2 decimals

Example value: 200

Currency identifier, value must be the same as what is used in tir01-007, DocumentCurrencyCode.

Example value: EUR

Line level allowance or charge base amount
The base amount that may be used, in conjunction with the line level allowance or charge percentage, to calculate the line level allowance or charge amount. Must be rounded to maximum 2 decimals

Example value: 1000

Currency identifier, value must be the same as what is used in tir01-007, DocumentCurrencyCode.

Example value: EUR

Price information

Item price
The net price of the item including all allowances, charges and taxes but exluding VAT. Although price is an optional element in an order it recommended as best practice to either state the price or provide reference to an appropriate source from which the price can be identified such as a contract, catalogue or a quote.

Example value: 211.124

Currency identifier, value must be the same as what is used in tir01-007, DocumentCurrencyCode.

Example value: EUR

Item price base quantity
The actual quantity to which the price applies.

Default value: 1

Base quantity unit of measure
The unit of measure that applies to the base quantity.

Example value: C62

Price discount information
Information on discounts connected to the price

AllowanceChargeIndicator
Only discounts are allowed for the price, hence the only valid value is false (meaning an allowance)

Fixed value: false

Discount amount
Discount amount connected to the price

Example value: 200

Currency identifier, value must be the same as what is used in tir01-007, DocumentCurrencyCode.

Example value: EUR

Item list price
The gross price of the item before subtracting discounts. E.g. list price.

Example value: 200

Currency identifier, value must be the same as what is used in tir01-007, DocumentCurrencyCode.

Example value: EUR

Item information

Item description
Free-form field that can be used to give a text description of the item. A detailed description of the item.

Item name
A short name for an item. A short name given to an item, such as a name from a Catalogue, as distinct from a description.

Buyers item identification

Buyers item identifier
An identifier, assigned by the buyer, for the item. Associates the item with its identification according to the buyer's system.

Example value: abc32432

Sellers item identification

The Sellers item identifier
An identifier, assigned by the seller, for the item. Associates the item with its identification according to the seller's system.

Example value: 3249834

Standard item identification

Item standard identifier
An item identifier based on a registered scheme. Associates the item with its identification according to a standard system.

Example value: 987654325

Item standard identifier identification scheme identifier
The identification scheme identifier of the Item standard identifier

Example value: 0192

Item specification reference
Referece to an item specification document

Document reference identifier
Reference to an external document (ID) when it is necessary to specify the details of the item.

Example value: doc4353.pdf

Commodity classification information

Item classification code
A code for classifying the item by its type or nature. Classification codes are used to allow grouping of similar items for a various purposes e.g. public procurement (CPV), e-Commerce (UNSPSC) etc.

Example value: 9873242

Item classification identifier identification scheme identifier
The identification scheme identifier of the Item classification identifier

Example value: STI

Item classification identifier version identification scheme identifier
The identification scheme version identifier of the Item classification identifier

Line VAT information

Item VAT category code
The VAT category code for the item.

Example value: S

Line VAT rate
The VAT percentage rate that applies to the line amount.

Example value: 25

Tax scheme information

Tax scheme. Use “VAT”

Fixed value: VAT

Additional item property information
A group of business terms providing information about properties of the goods and services invoiced.

Item property name
The name of the property.The name must be sufficiently descriptive to define the value. The definition may be supplemented with the property unit of measure when relevant.

Example value: Color

Item property code
Code for the item property according to a property code system.

Name code list id.
An identifier for the code list used for the Name code, this is bilaterally agreed

Item property value
The value of the item property.

Example value: Red

Item property unit of measure
The unit of measure in which the property value is stated, if relevant. May not be relevant when properties are descriptive.

Example value: 10

Value quantity unit of measure
The unit of measure that applies to the value quantity.

Example value: C62

Property classification
Standardized and predefined classification of items properties.

Item instance information
Information relevant to an item instance or shared by the items in the order line.

Item serial identification
An identifier that is specific to the items in the order line.

Item lot information
Information about the production lot which the order line items come from.

Item lot identifier
An identifier for the production lot which the order line items come from.