EHF Reminder 3.0

Specification identifier
An identification of the specification containing the total set of rules regarding semantic content, cardinalities and business rules to which the data contained in the instance document conforms.

Fixed value: urn:cen.eu:en16931:2017#compliant#urn:fdc:peppol.eu:2017:poacc:billing:3.0#conformant#urn:fdc:anskaffelser.no:2019:ehf:reminder:3.0

Business process type
Identifies the business process context in which the transaction appears, to enable the Buyer to process the Reminder in an appropriate way.

Fixed value: urn:fdc:anskaffelser.no:2019:ehf:postaward:g3:06:1.0

Reminder number
A unique identification of the Reminder.

Example value: 33445566

Reminder issue date
The date when the Reminder was issued. Format "YYYY-MM-DD"

Example value: 2017-11-01

Payment due date
The date when the payment is due.Format "YYYY-MM-DD". In case the Amount due for payment (BT-115) is positive, either the Payment due date (BT-9) or the Payment terms (BT-20) shall be present.

Example value: 2017-11-01

Reminder note
A textual note that gives unstructured information that is relevant to the Reminder as a whole.

Example value: Please note our new phone number 33 44 55 66

Value added tax point date
The date when the VAT becomes accountable for the Seller and for the Buyer in so far as that date can be determined and differs from the date of issue of the reminder, according to the VAT directive. This element is required if the Value added tax point date is different from the Reminder issue date.

Example value: 2017-11-01

Reminder currency code
The currency in which all Reminder amounts are given, except for the Total VAT amount in accounting currency. Only one currency shall be used in the Reminder, except for the VAT accounting currency code (BT-6) and the invoice total VAT amount in accounting currency (BT-111).

Example value: NOK

VAT accounting currency code
The currency used for VAT accounting and reporting purposes as accepted or required in the country of the Seller. Shall be used in combination with the Invoice total VAT amount in accounting currency (BT-111), when the VAT accounting currency code differs from the Invoice currency code.

Example value: NOK

Buyer accounting reference
A textual value that specifies where to book the relevant data into the Buyer's financial accounts.

Example value: 4217:2323:2323

Buyer reference
An identifier assigned by the Buyer used for internal routing purposes. An reminder must have buyer reference or purchase order reference.

Example value: abs1234

PRECEDING INVOICE REFERENCE
A group of business terms providing information on one or more preceding Invoices.

INVOICE DOCUMENT REFERENCE

Preceding Invoice number
The identification of an Invoice that was previously sent by the Seller.

Example value: inv123

Preceding Invoice issue date
The date when the Preceding Invoice was issued.Shall be provided in case the Preceding Invoice identifier is not unique. Format = "YYYY-MM-DD".

Example value: 2017-09-15

CONTRACT REFERENCE

Contract reference
The identification of a contract.

Example value: 123Contractref

SELLER
A group of business terms providing information about the Seller.

PARTY

Seller electronic address
Identifies the Seller's electronic address to which a business document may be delivered.

Example value: 7300010000001

Seller electronic address identification scheme identifier
The identification scheme identifier of the Seller electronic address

Example value: 0192

PARTY IDENTIFICATION

Seller identifier or bank assigned creditor identifier
This element is used for both the identification of the Seller, or the unique banking reference identifier of Seller (assigned by the Seller bank.). For seller identification use ICD code list, for SEPA bank assigned creditor reference, use SEPA. In order for the buyer to automatically identify a supplier, the Seller identifier (BT-29), the Seller legal registration identifier (BT-30) and/or the Seller VAT identifier (BT-31) shall be present

Example value: 5060012349998

Seller or bank assigned creditor identifier identification scheme identifier
The identification scheme identifier of the Seller identifier. For bank assigned creditor identifier (BT-90), value MUST be "SEPA"

Example value: 0192

PARTY NAME

Seller trading name
A name by which the Seller is known, other than Seller name (also known as Business name).

Example value: Seller Business Name AS

SELLER POSTAL ADDRESS
A group of business terms providing information about the address of the Seller. Sufficient components of the address are to be filled to comply with legal requirements.

Seller address line 1
The main address line in an address.

Example value: Main Street 1

Seller address line 2
An additional address line in an address that can be used to give further details supplementing the main line.

Example value: Po Box 351

Seller city
The common name of the city, town or village, where the Seller address is located.

Example value: London

Seller post code
The identifier for an addressable group of properties according to the relevant postal service.

Example value: W1G 8LZ

Seller country subdivision
The subdivision of a country.

Example value: Region A

ADDRESS LINE

Seller address line 3
An additional address line in an address that can be used to give further details supplementing the main line.

Example value: Building 23

COUNTRY

Seller country code
A code that identifies the country.

Example value: GB

PARTY VAT/TAX IDENTIFIERS

Seller VAT identifier, Seller tax registration identifier
The Seller's VAT identifier (also known as Seller VAT identification number) or the local identification (defined by the Seller’s address) of the Seller for tax purposes or a reference that enables the Seller to state his registered tax status. In order for the buyer to automatically identify a supplier, the Seller identifier (BT-29), the Seller legal registration identifier (BT-30) and/or the Seller VAT identifier (BT-31) shall be present

Example value: NO999888777

TAX SCHEME

Mandatory element. For Seller VAT identifier (BT-31), use value “VAT”, for the seller tax registration identifier (BT-32), use != "VAT"

Example value: VAT

PARTY LEGAL ENTITY

Seller name
The full formal name by which the Seller is registered in the national registry of legal entities or as a Taxable person or otherwise trades as a person or persons.

Example value: Full Formal Seller Name LTD.

Seller legal registration identifier
An identifier issued by an official registrar that identifies the Seller as a legal entity or person. In order for the buyer to automatically identify a supplier, the Seller identifier (BT-29), the Seller legal registration identifier (BT-30) and/or the Seller VAT identifier (BT-31) shall be present

Example value: 987654321

Seller legal registration identifier identification scheme identifier
The identification scheme identifier of the Seller legal registration identifier.

Example value: 0002

Seller additional legal information
Additional legal information relevant for the Seller.

Example value: Share capital

SELLER CONTACT
A group of business terms providing contact information about the Seller.

Seller contact point
A contact point for a legal entity or person.

Example value: xyz123

Seller contact telephone number
A phone number for the contact point.

Example value: 887 654 321

Seller contact email address
An e-mail address for the contact point.

Example value: test.name@foo.bar

BUYER
A group of business terms providing information about the Buyer.

PARTY

Buyer electronic address
Identifies the Buyer's electronic address to which a business document should be delivered.

Example value: 987654321

Buyer electronic address identification scheme identifier
The identification scheme identifier of the Buyer electronic address.

Example value: 0192

PARTY IDENTIFICATION

Buyer identifier
An identifier of the Buyer.

Example value: SE8765456787

Buyer identifier identification scheme identifier
The identification scheme identifier of the Buyer identifier.

Example value: 0192

PARTY NAME

Buyer trading name
A name by which the Buyer is known, other than Buyer name (also known as Business name).

Example value: Buyer Trading Name

BUYER POSTAL ADDRESS
A group of business terms providing information about the postal address for the Buyer. Sufficient components of the address are to be filled to comply with legal requirements.

Buyer address line 1
The main address line in an address.

Example value: Hovudgatan 32

Buyer address line 2
An additional address line in an address that can be used to give further details supplementing the main line.

Example value: Po box 43

Buyer city
The common name of the city, town or village, where the Buyer's address is located.

Example value: Stockholm

Buyer post code
The identifier for an addressable group of properties according to the relevant postal service.

Example value: 34567

Buyer country subdivision
The subdivision of a country.

Example value: Region A

ADDRESS LINE

Buyer address line 3
An additional address line in an address that can be used to give further details supplementing the main line.

Example value: Building F2

COUNTRY

Buyer country code
A code that identifies the country.

Example value: SE

PARTY VAT IDENTIFIER

Buyer VAT identifier
The Buyer's VAT identifier (also known as Buyer VAT identification number).

Example value: SE8765456787

TAX SCHEME

Mandatory element. Use “VAT”

Default value: VAT

PARTY LEGAL ENTITY

Buyer name
The full name of the Buyer.

Example value: Buyer Full Name AS

Buyer legal registration identifier
An identifier issued by an official registrar that identifies the Buyer as a legal entity or person.

Example value: 7300010000001

Buyer legal registration identifier identification scheme identifier
The identification scheme identifier of the Buyer legal registration identifier.

Example value: 0192

BUYER CONTACT
A group of business terms providing contact information relevant for the Buyer.

Buyer contact point
A contact point for a legal entity or person.

Example value: Jens Jensen

Buyer contact telephone number
A phone number for the contact point.

Example value: 876 654 321

Buyer contact email address
An e-mail address for the contact point.

Example value: jens.j@buyer.se

PAYEE
A group of business terms providing information about the Payee, i.e. the role that receives the payment. Shall be used when the Payee is different from the Seller.

PARTY IDENTIFICATION

Payee identifier or bank assigned creditor identifier
This element is used for both the identification of the Payee, or the unique banking reference identifier of Payee (assigned by the Payee bank.) For payee identification use ICD code list, for SEPA bank assigned creditor reference, use SEPA.

Example value: FR932874294

Payee or bank assigned creditor identifier identification scheme identifier
The identification scheme identifier of the payee identifier. For bank assigned creditor identifier (BT-90), value MUST be "SEPA"

Example value: SEPA

PARTY NAME

Payee name
The name of the Payee.

Example value: Payee Name Ltd

PARTY LEGAL ENTITY

Payee legal registration identifier
An identifier issued by an official registrar that identifies the Payee as a legal entity or person.

Example value: FR932874294

Payee legal registration identifier identification scheme identifier
The identification scheme identifier of the Payee legal registration identifier.

Example value: 0002

SELLER TAX REPRESENTATIVE PARTY
A group of business terms providing information about the Seller's tax representative.

PARTY NAME

Seller tax representative name
The full name of the Seller's tax representative party.

Example value: Tax Representative Name AS

SELLER TAX REPRESENTATIVE POSTAL ADDRESS
A group of business terms providing information about the postal address for the tax representative party. Sufficient components of the address are to be filled to comply with legal requirements.

Tax representative address line 1
The main address line in an address.

Example value: Lille gatan 545

Tax representative address line 2
An additional address line in an address that can be used to give further details supplementing the main line.

Example value: Po Box 987

Tax representative city
The common name of the city, town or village, where the tax representative address is located.

Example value: Göteborg

Tax representative post code
The identifier for an addressable group of properties according to the relevant postal service.

Example value: 12345

Tax representative country subdivision
The subdivision of a country.

Example value: Region Vest

ADDRESS LINE

Tax representative address line 3
An additional address line in an address that can be used to give further details supplementing the main line.

Example value: A87

COUNTRY

Tax representative country code
A code that identifies the country.

Example value: SE

PARTY VAT IDENTIFIER

Seller tax representative VAT identifier
The VAT identifier of the Seller's tax representative party.

Example value: FR932874294

TAX SCHEME

Mandatory element. Use “VAT”

Default value: VAT

PAYMENT INSTRUCTIONS
A group of business terms providing information about the payment.

Payment means type code
The means, expressed as code, for how a payment is expected to be or has been settled.

Example value: 30

Payment means text
The means, expressed as text, for how a payment is expected to be or has been settled.

Example value: Credit transfer

Remittance information
A textual value used to establish a link between the payment and the Reminder, issued by the Seller. Used for creditor's critical reconciliation information. This information element helps the Seller to assign an incoming payment to the relevant payment process.

Example value: 432948234234234

CREDIT TRANSFER
A group of business terms to specify credit transfer payments.

Payment account identifier
A unique identifier of the financial payment account, at a payment service provider, to which payment should be made. Such as IBAN or BBAN.

Example value: NO99991122222

Payment account name
The name of the payment account, at a payment service provider, to which payment should be made.

Example value: Payment Account

FINANCIAL INSTITUTION BRANCH

Payment service provider identifier
An identifier for the payment service provider where a payment account is located. Such as a BIC or a national clearing code where required. No identification scheme Identifier to be used.

Example value: 9999

PAYMENT TERMS

Payment terms
A textual description of the payment terms that apply to the amount due for payment (Including description of possible penalties). In case the Amount due for payment (BT-115) is positive, either the Payment due date (BT-9) or the Payment terms (BT-20) shall be present.

Example value: Net within 30 days

DOCUMENT LEVEL ALLOWANCES AND CHARGES
A group of business terms providing information about allowances applicable to the Reminder as a whole. A group of business terms providing information about charges and taxes other than VAT, applicable to the Reminder as a whole.

Use “true” when informing about Charges and “false” when informing about Allowances.

Example value: false

Document level allowance or charge reason code
The reason for the document level allowance or charge, expressed as a code. For allowances a subset of codelist UNCL5189 is to be used, and for charges codelist UNCL7161 applies. The Document level allowance reason code and the Document level allowance reason shall indicate the same allowance reason

Example value: 95

Document level allowance or charge reason
The reason for the document level allowance or charge, expressed as text. The Document level allowance reason code and the Document level allowance reason shall indicate the same allowance reason

Example value: Discount

Document level allowance or charge percentage
The percentage that may be used, in conjunction with the document level allowance base amount, to calculate the document level allowance or charge amount. To state 20%, use value 20.

Example value: 20

Document level allowance or charge amount
The amount of an allowance or a charge, without VAT. Must be rounded to maximum 2 decimals

Example value: 200

Mandatory attribute. Use BT-5

Example value: NOK

Document level allowance or charge base amount
The base amount that may be used, in conjunction with the document level allowance or charge percentage, to calculate the document level allowance or charge amount. Must be rounded to maximum 2 decimals

Example value: 1000

Mandatory attribute. Use BT-5

Example value: NOK

TAX CATEGORY

Document level allowance or charge VAT category code
A coded identification of what VAT category applies to the document level allowance or charge.

Example value: S

Document level allowance or charge VAT rate
The VAT rate, represented as percentage that applies to the document level allowance or charge.

Example value: 25

TAX SCHEME

Mandatory element. Use “VAT”

Default value: VAT

TAX TOTAL
When tax currency code is provided, two instances of the tax total must be present, but only one with tax subtotal.

Reminder total VAT amount, Reminder total VAT amount in accounting currency
The total VAT amount for the Reminder or the VAT total amount expressed in the accounting currency accepted or required in the country of the Seller. Must be rounded to maximum 2 decimals

Example value: 486.25

Mandatory attribute. Use BT-5 or BT-6.

Example value: NOK

VAT BREAKDOWN
A group of business terms providing information about VAT breakdown by different categories, rates and exemption reasons

VAT category taxable amount
Sum of all taxable amounts subject to a specific VAT category code and VAT category rate (if the VAT category rate is applicable). Must be rounded to maximum 2 decimals.

Example value: 1945.00

Mandatory attribute. Use BT-5

Example value: NOK

VAT category tax amount
The total VAT amount for a given VAT category. Must be rounded to maximum 2 decimals.

Example value: 486.25

Mandatory attribute. Use BT-5

Example value: NOK

VAT CATEGORY

VAT category code
Coded identification of a VAT category.

Example value: S

VAT category rate
The VAT rate, represented as percentage that applies for the relevant VAT category.

Example value: 25

VAT exemption reason code
A coded statement of the reason for why the amount is exempted from VAT. Code list is not yet available

VAT exemption reason text
A textual statement of the reason why the amount is exempted from VAT or why no VAT is being charged.

Example value: Exempt

TAX SCHEME

Mandatory element. Use “VAT”

Default value: VAT

DOCUMENT TOTALS
A group of business terms providing the monetary totals for the Invoice.

Sum of Reminder line net amount
Sum of all Reminder line net amounts in the Reminder. Must be rounded to maximum 2 decimals.

Example value: 3800.0

Mandatory attribute. Use BT-5

Example value: NOK

Reminder total amount without VAT
The total amount of the Reminder without VAT. Must be rounded to maximum 2 decimals.

Example value: 3600.0

Mandatory attribute. Use BT-5

Example value: NOK

Reminder total amount with VAT
The total amount of the Reminder with VAT. Must be rounded to maximum 2 decimals.

Example value: 4500.0

Mandatory attribute. Use BT-5

Example value: NOK

Sum of allowances on document level
Sum of all allowances on document level in the Reminder. Must be rounded to maximum 2 decimals.

Example value: 200.0

Mandatory attribute. Use BT-5

Example value: NOK

Sum of charges on document level
Sum of all charges on document level in the Reminder. Must be rounded to maximum 2 decimals.

Example value: 0.0

Mandatory attribute. Use BT-5

Example value: NOK

Paid amount
The sum of amounts which have been paid in advance. Must be rounded to maximum 2 decimals.

Example value: 1000.0

Mandatory attribute. Use BT-5

Example value: NOK

Rounding amount
The amount to be added to the reminder total to round the amount to be paid. Must be rounded to maximum 2 decimals.

Example value: 0.0

Mandatory attribute. Use BT-5

Example value: NOK

Amount due for payment
The outstanding amount that is requested to be paid. Must be rounded to maximum 2 decimals.

Example value: 3500.0

Mandatory attribute. Use BT-5

Example value: NOK

INVOICE LINE
A group of business terms providing information on individual Invoice lines in original Invoice.

Invoice line identifier
A unique identifier for the individual line within the Invoice.

Example value: 12

Invoice line note
A textual note that gives unstructured information that is relevant to the Invoice line.

Example value: New article number 12345

Invoiced quantity
The quantity of items (goods or services) that is charged in the Invoice line.

Example value: 100

Invoiced quantity unit of measure
The unit of measure that applies to the invoiced quantity. Codes for unit of packaging from UNECE Recommendation No. 21 can be used in accordance with the descriptions in the "Intro" section of UN/ECE Recommendation 20, Revision 11 (2015): The 2 character alphanumeric code values in UNECE Recommendation 21 shall be used. To avoid duplication with existing code values in UNECE Recommendation No. 20, each code value from UNECE Recommendation 21 shall be prefixed with an “X”, resulting in a 3 alphanumeric code when used as a unit of measure.

Example value: C62

Invoice line net amount
The total amount of the Invoice line. The amount is “net” without VAT, i.e. inclusive of line level allowances and charges as well as other relevant taxes. Must be rounded to maximum 2 decimals.

Example value: 2145.00

Mandatory attribute. Use BT-5

Example value: NOK

Invoice line Buyer accounting reference
A textual value that specifies where to book the relevant data into the Buyer's financial accounts.

Example value: 1287:65464

INVOICE LINE PERIOD
A group of business terms providing information about the period relevant for the Invoice line.

Invoice line period start date
The date when the Invoice period for this Invoice line starts. Format ="YYYY-MM-DD"

Example value: 2017-10-05

Invoice line period end date
The date when the Invoice period for this Invoice line ends. Format ="YYYY-MM-DD"

Example value: 2017-10-15

INVOICE LINE ALLOWANCES OR CHARGES
A group of business terms providing information about allowances or charges applicable to the individual Invoice line.

Use “true” when informing about Charges and “false” when informing about Allowances

Example value: false

Line level allowance or charge reason code
The reason for the line level allowance or charge, expressed as a code.

Example value: 95

Line level allowance or charge reason
The reason for the line level allowance or charge, expressed as text.

Example value: Discount

Line level allowance or charge percentage
The percentage that may be used, in conjunction with the line level allowance base amount, to calculate the line level allowance or charge amount.

Example value: 20

Line level allowance or charge amount
The amount of an allowance or a charge, without VAT. Must be rounded to maximum 2 decimals

Example value: 200

Mandatory attribute. Use BT-5

Example value: NOK

Line level allowance or charge base amount
The base amount that may be used, in conjunction with the line level allowance or charge percentage, to calculate the line level allowance or charge amount. Must be rounded to maximum 2 decimals

Example value: 1000

Mandatory attribute. Use BT-5

Example value: NOK

ITEM INFORMATION
A group of business terms providing information about the goods and services invoiced.

Item name
A name for an item.

Example value: Item name

LINE VAT INFORMATION
A group of business terms providing information about the VAT applicable for the goods and services invoiced on the Invoice line.

Invoiced item VAT category code
The VAT category code for the invoiced item.

Example value: S

Invoiced item VAT rate
The VAT rate, represented as percentage that applies to the invoiced item.

Example value: 25

TAX SCHEME

Mandatory element. Use “VAT”

Default value: VAT

PRICE DETAILS
A group of business terms providing information about the price applied for the goods and services invoiced on the Invoice line.

Item net price
The price of an item, exclusive of VAT, after subtracting item price discount. The Item net price has to be equal with the Item gross price less the Item price discount, if they are both provided. Item price can not be negative.

Example value: 23.45

Mandatory attribute. Use BT-5

Example value: NOK

Item price base quantity
The number of item units to which the price applies.

Example value: 1

Item price base quantity unit of measure code
The unit of measure that applies to the Item price base quantity, must be the same as the unit code of the Invoiced/credited quantity. Codes for unit of packaging from UNECE Recommendation No. 21 can be used in accordance with the descriptions in the "Intro" section of UN/ECE Recommendation 20, Revision 11 (2015): The 2 character alphanumeric code values in UNECE Recommendation 21 shall be used. To avoid duplication with existing code values in UNECE Recommendation No. 20, each code value from UNECE Recommendation 21 shall be prefixed with an “X”, resulting in a 3 alphanumeric code when used as a unit of measure.

Example value: C62

ALLOWANCE

Mandatory element. Value must be “false”

Fixed value: false

Item price discount
The total discount subtracted from the Item gross price to calculate the Item net price.

Example value: 100

Mandatory attribute. Use BT-5

Example value: NOK

Item gross price
The unit price, exclusive of VAT, before subtracting Item price discount, can not be negative

Example value: 123.45

Mandatory attribute. Use BT-5

Example value: NOK